Newsletter

August 2014 Print

Grants, Scholarships & Awards

 

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Calendar of Events

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Notice From ELECTION COMMITTEE

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OFFICER APPLICATION NOMINATION PROCESS

OFFICER APPLICATION NOMINATION PROCESS

GEORGIA CHAPTER OF NIGP 2015-2016

The Georgia Chapter of NIGP Election Committee is pleased to announce the beginning of the election process of

Officers for the term of 2015

2016 as set forth in our Chapter Bylaws:

ARTICLE IX

Election Committee and Elections

1. Election Committee.

a. Appointments. The President shall appoint members of the Election Committee from past elected Officers.

The Committee shall have a minimum of three (3) members and may include the current President. The

Committee shall recommend a slate of officers for each office from the applications received and verified,

and any eligible and consenting write-in candidates. Final ballots shall be distributed to the entire

membership. The Election Committee shall operate under the guidelines as set forth in the operations guide.

b. Duties. The Committee shall be responsible for providing Applications for Officers to the membership a

minimum of sixty (60) days prior to the scheduled election. Applications for Officers must be received and

verified by the Election Committee no later than the published deadline of the notification. Final ballots shall

be distributed to the entire membership a minimum of thirty (30) days prior to the scheduled election. Votes

received by advanced voting will be counted only if received by the Election Committee on the Chapter’s

official ballot prior to the published deadline. Votes will be tallied from all ballots received from those regular

members in attendance and by verified advanced or absentee voting. A simple majority vote of all qualified

ballots will be required for a candidate to win the election.

2. Elections.

a. Policy. No member of the Chapter shall be eligible for any office or Standing Committee Chair unless he/she

has been a member in good standing for at least one (1) year immediately preceding the election. Chapter

Officers must hold a current Association membership in accordance with the Association requirements. No

two (2) members of the same governmental entity may serve as Officers at the same time.

Any Chapter member in good standing that is interested in a candidacy for one of the officer positions should

carefully review the Bylaws and Operations Guide as attached to this notification. Complete descriptions of job

duties, responsibilities, and operations of the Chapter are listed in the chapter documents. You must ascertain that

you are able and willing to comply with all requirements, duties, and responsibilities of memberships. Officers are

not exempt from chapter events and attendance requirements.

After thoroughly reading and understanding all job requirements, you must complete the Officer Application

Nomination form and return it by email to

electioncommittee@ganigp.org or by fax to 706-868-3306. The deadline

for receipt of all forms shall be by the end of the September 29, 2014 Chapter Business Meeting. There will be

NO

exceptions made.

Acceptable candidate entries

MUST include all of the following:

1) Cover sheet to include the total number of pages being submitted. This insures that the Election Committee

receives all of the intended pages.

2) Completed Officer Application Nomination Form

3) Documentation being presented for consideration by the Election Committee

Officer Application Nomination Process 2015-2016 Page 2 of 2

Upon receipt of all required documents, a confirmation email will be sent to the applicant. After the deadline of

submissions, the Election Committee will review and qualify the nominations and submit a slate of officers on an

Official Absentee Ballot. The Official Absentee Ballot will be distributed to all current members with a paid

membership and in good standing.

All chapter members are encouraged to exercise their right to vote. If you are unsure about attending the December

meeting, please submit your Absentee Ballot by the published deadline. All members who will be in attendance at

the December 6, 2014 Chapter Business Meeting and Awards Banquet will be given a ballot to cast their vote. Only

one ballot per member will be counted. All ballots will be confirmed by the Election Committee. The results will be

announced publically at the December meeting.

Respectfully submitted,

Georgia Chapter of NIGP Election Committee

Tammy John, CPPO, CPPB (2013-2014 President)

Deirdre Johnson, CPPO (2011-2012 Treasurer)

Avon Thompson, CPPO, CPPB (2009-2010 Vice President)

 

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OFFICER APPLICATION/NOMINATION FORM

OFFICER APPLICATION/NOMINATION FORM

GEORGIA CHAPTER OF NIGP

FOR THE TERM OF 2015 - 2016

NOTE:

Please use this form to apply or nominate chapter members to serve as Chapter Officers for 2015 - 2016. We appreciate all nominations, but this form must be signed and completed by the person you wish to nominate, so please forward the form to the member and ask them to submit the application with supporting documentation if they are interested in serving. The completed form and all supporting documentation must be returned to electioncommittee@ganigp.org no later than the end of the September 29, 2014 business meeting at Unicoi State Park, Helen, Georgia.

1. GENERAL INFORMATION

Date:

Full Name: Official Title:

Working Title: Dept/Division:

Agency:

Work Address:

City: State: Zip/Postal Code:

Work Phone: Cell Phone: Fax:

E-mail:

2. OFFICE YOU ARE APPLYING OR NOMINATING FOR:

President Vice President Secretary Treasurer

President:

The President shall exercise a general supervision over the affairs of the Chapter, preside over all meetings of the Chapter, be a member ex-officio of all committees and perform all duties incident to the office of the President. 

Vice President:

The Vice President shall see that an audit of financial records is performed, and perform other duties

as assigned by the President.

Secretary:

The Secretary shall maintain a written record of the proceedings, in the form of Meeting Minutes, of all

meetings of the Board of Directors, Executive Committee, and the Chapter, mail notices covering meetings and the

affairs of the Chapter, maintain an ongoing file of Meeting Minutes, other secretarial files, and perform such other duties

as may be assigned by the President or Board of Directors.

Treasurer:

The Treasurer shall have charge of the funds of the Chapter and shall pay bills against the Chapter. The

Treasurer shall be responsible for reviewing the annual Chapter budget and making appropriate recommendation(s)

concerning same to the Board, for the accounting of funds of the Chapter, maintaining a complete record of the receipts

and disbursements, and rendering a true and complete report relative to the affairs of the office at each meeting. The

Treasurer shall prepare and sign all Chapter checks, and deliver to the President or Vice President for counter

signature.

3. PROCUREMENT-RELATED EXPERIENCE

Year You Were Appointed to your Present Position:

Year You Started your Career in Public Procurement:

Year You Started your Career in Procurement/Contracting (Public and Private):

Current Employment Status: Appointed Civil Service Other

Procurement experience (public or private) prior to current position:

Position/Title Employer/Agency Dates of Employment

Position/Title Employer/Agency Dates of Employment

Position/Title Employer/Agency Dates of Employment

4. PROFESSIONAL CERTIFICATION

CPPO CPPB Other

(List certification(s) and date(s) received

5. CONTRIBUTIONS TO NIGP AND NIGP CHAPTER AFFILIATES

Membership in NIGP Chapters:

Georgia Chapter of NIGP Membership Number Year joined

Chapter Since

Chapter Since

6. LEADERSHIP IN GANIGP: (Offices held, Committees served on and whether you served as a committee member or committee chair)

Position/Title Year General Function

Position/Title Year General Function

Position/Title Year General Function

Position/Title Year General Function

Position/Title Year General Function

(NOTE: Use an additional sheet of paper for additional listings of leadership activity)

7. COMMITMENT TO THE GEORGIA CHAPTER OF NIGP

Time required to be out of your office

commitments will include (5) five face-to-face board meetings for each year of office (2015 and 2016) at

various locations. There are also occasional telephonic meetings that will be necessary. GANIGP does not

reimburse Board members for the cost of travel to Chapter meetings, Board meetings, Conferences, or the

Expo. Expenses are the responsibility of each Board member and the Board member's governmental

agency is strongly encouraged to financially support these travel expenses. Terms run for the 2015 - 2016

Calendar year. Estimated dates of events are: Chapter Luncheon Meeting

February; Product Expo

March time frame; Spring Conference and Chapter Luncheon Meeting

3 to 4 days; Fall Conference and

Chapter Luncheon Meeting

3 to 4 days; Annual Meeting and Awards Banquet December

The one exception is the President’s attendance at NIGP Annual Forum. The Chapter pays for the sitting

President to represent the Georgia Chapter at Forum and provides for travel, forum registration, hotel, and

per diem as long as funds are available.

8. WHY I WANT TO SERVE AS AN OFFICER OF GA CHAPTER OF NIGP

9. CANDIDATE CERTIFICATION

I certify that I have read, understand, and do commit to perform all the duties of the office of which I have

applied or may be asked to represent in an absence of another officer. I certify that I am either: a) the Agency

Representative of a NIGP National Member Agency, b) an employee of a NIGP National Member Agency

who has been designated by the Agency Representative to receive NIGP’s member benefits, or c) an

Individual National Member who is presently employed by a public procurement agency.

I certify and acknowledge, through my initialing of an acknowledgement below, that I am responsible for all

expenses related to my service as an Officer on the GANIGP Board of Directors.

Acknowledgement:

(Note: Initial all the apply)

My agency will financially support my participation in GANIGP Board activities.

I will personally financially support my participation in GANIGP Board activities.

My agency will support my participation in GANIGP Board activities and time away from the office.

I certify all statements made in this application are true and complete. I understand that any false answers or

misleading statements, as well as misrepresentations by omission as part of my application, will be sufficient

for rejection of my application or for immediate removal from the Board should one be discovered after I am

an elected Chapter Officer.

Signature of Candidate Date

The Election Committee will review and verify all applications and develop a slate of officers from the

applications/nominations.

SUBMITAL DEADLINE:

September 29, 2014 by the end of the Business Meeting

NO EXCEPTIONS WILL BE MADE

PLEASE submit in person at the September 29, 2014 Chapter Business Meeting to Avon Thompson

or if not attending the meeting submission must be by email to

electioncommittee@ganigp.org or by

Fax to 706-868-3306 no later than September 29, 2014 at 1:00 pm EST.

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